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Privacy and Data Policy

Your privacy is important to us. This statement outlines Recruiters Give Back privacy policy on when and how we collect personal data and how we maintain, use, store, transfer and disclose the personal data we hold,, including visitors to our website.

It is the policy of Recruiters Give Back Limited ensure  confidentiality of personal data and the privacy of individuals. We adhere to  the Personal Data (Privacy) Ordinance (Cap. 486) and its amendment Ordinance of the laws of the Hong Kong Special Administrative Region.

We may hold the following personal data:

  • Name

  • Email Address

  • Phone Number

  • Personal data associated with managing queries and complaints

 This policy applies to all data we process about you 

Personal data should not be collected unless:

  • The data is collected for a lawful purpose directly related to a function or activity of Recruiters Give Back

  • The collection of data is necessary for or directly related to that purpose

  • The data is adequate but not excessive in relation to that purpose 


We may collect personal data about you when: 

  • You complete any forms

  • We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you were involved

  • You provide us with any additional information about you 

Cookies are small text files that can be used by websites to make a user's experience more efficient. The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. We may  gather information about all our website users, eg which areas users visit more frequently and which services users access the most. We only use such data anonymously. This data helps us give you an overall better service and user experience. In some instances we may need specific data about you, such as name, email address, telephone number etc. We will collect this data if you  sign up for a service via our website. 


The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.

We require your personal data in order to help you and provide our services to you.

Your personal data may be used in connection with:

  • For research, development, business systems and infrastructure testing, and other business purposes to assist us in providing our services to you

  • Providing our services to our clients 


Where we have obtained your consent (eg by you agreeing in writing to our Privacy Notice) or are otherwise lawfully allowed to do so, we intend to use your name, mobile phone number and email address to promote our services by phone, SMS/MMS, email or post as further described in this policy.

We cannot use or provide your personal data for use in direct marketing unless we receive your consent to the intended use or provision or have another lawful basis.


If at any time you provide personal data of a third party to us, you warrant and represent that: 

  • You have already given written notice to the third party of the intention to use the data for such direct marketing

  • Have obtained the; written consent of the third party to the use or provision of their personal data in such direct marketing 

  • The intended use of personal data and the promotion is consistent with and covered by the consent of the third party


We may disclose your personal data for the purposes for which it is collected. Your personal data may be disclosed to:

  • Potential and actual employees or Volunteers of Recruiters Give Back

  • Our insurers and brokers

  • A professional association or registration body that has a legitimate interest in the disclosure of your personal and sensitive information

  • Any person with a lawful entitlement to obtain the information

  • Accountants, auditors, company secretarial services and professional advisers

  • Landlords, agents and property services organisations

  • Travel and other services providers

  • IT, data, network, technology, internet, social network and business process service providers and organisations

  • Marketing and event organisers, venues and companies

This may include transferring your personal data to a location or country which may not offer the same level of protection of personal data as Hong Kong.


We do not disclose data about your individual visits to our website

Ensuring the safety and  the privacy of your personal data is important to us, whether you interact with us personally, by phone, mail, over the internet or other electronic medium. We hold personal data in a combination of secure computer storage facilities and paper-based files and other records, and take such steps as are reasonable in the circumstances to protect the personal data we hold from misuse, interference and loss, unauthorised access, modification or disclosure. We may need to maintain records for a significant period of time. However, when we consider data is no longer needed for the fulfilment of the purpose (including any directly related purpose) for which the data is or is to be used, we will remove any details that will identify you or we will securely destroy the records.


You can delete your personal information by contacting Recruiters Give Back. If you do choose to, we may retain personal information from your account as and where required by law. 

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